SMF Backpage Details

General

These are detailed notes and reminders as to what is needed to make the SMF a success. They are intended for the students that are planning and preparing for the event.

The event is now planned and hosted by the Green Campus Group.

Schedule of Events for the SMF

Fall semester

March 15 Apply for supplementary funding from the Student Activities (K. Drenner)

March 15 Apply for next year's funding from the Student Activities (K. Drenner)

Date of Fair Begin setup at 8 a.m.

Venue

The Fair should be located on the South Campus if there are other events that might have conflicts with the music. There should be shelter from winds and sun somewhat. Potential locations for the event are on the Panther Plaza, on the north lawn of Crawford Science Tower, south of Clemente Center, and in the future, perhaps southwest of Olin Complex.

Stage

The stage must be elevated somewhat for a good view from the seating area.

Music

The music should be diverse over the course of the event. Professional musicians are preferable, and student musicians should be exceptional.

Exhibits

Various associated exhibits and displays

Workshops

A few workshops should be scheduled for the public to learn more.

Videos

There are several videos that might be presented.

Donors, Contributors, and University Funding

The

Student Government Funding

The Student Government awards grants to support the various student groups.

Recognition of Donors

The

The current donor webpage is here.

Support Items and Issues

The

Restrooms

The area must be close to building restrooms to avoid the use of "portapotties". Estimated attendance suggests one restroom for each TBD persons.

Water

Building drinking fountains are preferable.

Advertising

The event must be heavily advertised to the general public well in advance and more frequently the week of the event.

Radio and TV

WFIT staff have offered support in many ways.

Brochures, Programs, and Handouts

The program of events serves to orient the public and students to what happens and where it is.

Staff Positions

There are certain functions required to successfully host a Solar Music Fair:

President The leader holds planning and progress meetings.

Vice-President Assists the leader and takes over in absence.

President-Elect Assists the leader and prepares to assume presidency when the president graduates or declines to serve.

Treasurer Manages money, receives donations, disburses funds for expenses.

Publicity Chair Manages all aspects of interactions with radio, tv, and newspapers to ensure good event publicity. Obtains copies of handouts by arranging printing.

Donations Chair Solicits donations from local businesses.

Facilities Coordination Chair Facilities must receive a request to set up the stage, provide TBD chairs and TBD tables, and provide electrical extension cords should an exhibitor require them.

Performance Chair Arranges for a music program manager, costs the musician fees.

Workshop Chair Arranges for a place for computer or DVD showings, solicits speakers.

Video Chair Arranges for a place for computer or DVD showings, obtains permissions, collects donations at showings.

Detail Webpages

Event Preparation List

To the Fair home page To the Fair details page

To Frank Leslie's home page on Renewable Energy

RenewableEnergy/Events/EnergyFairs/FTSolarMusic/SMFBackDetails.htm updated 060403/1530